In sharing, document content is available to authorized recipients to use, but not to edit, distribute or re-distribute. This is the essential difference between ‘collaboration’ and ‘sharing.’ In collaboration, control of document content may be devolved, even to the point where recipients can choose who else may use (and change) secured documents. Some users may only be allowed to use documents whilst connected to the internal network. Apart from being able to restrict the users who can open a secured document to stop them from being able to pass it on, organizations may need to restrict the location(s) it can be used in or prevent it from being printed or used after a specific date. The need for internal and external secure file sharing or the ability send documents securely by email, requires a flexible series of DRM controls. But the decision about who gets to ‘share’ information remains with the owner, the corporate body, and not with the recipients. In any organization, there is a need to be able to share information across departments, across functions, with resellers and agents, and even with competitors and third parties such as legal advisers. Using Document DRM for secure document sharing & external document distribution
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